Refund Policy

Last updated: January 2026. This policy should be reviewed by legal counsel in the host country of registration.

Processing Fee

The YAG application processing fee is currently $20 USD. This fee is charged at the time of application submission and covers the costs described on our transparency page.

Refund Eligibility

Refundable — Before Review

The processing fee is fully refundable if:

  • Your application has not yet entered the review stage (status is “Submitted” but not yet “Under Review”).
  • You withdraw your application from your dashboard before review begins.

Refunds in this category are processed within 5–10 business days to the original payment method.

Non-Refundable — After Review Begins

The processing fee is non-refundable once your application has entered the review stage. This is because:

  • Human reviewers have already spent time evaluating your application.
  • Administrative resources (identity verification, documentation preparation) have already been consumed.

This applies regardless of the outcome of your application (accepted, waitlisted, or rejected).

Exceptional Circumstances

In exceptional cases — such as duplicate payments, system errors, or documented medical emergencies — we will review refund requests on a case-by-case basis. Contact payments@youthadvanceglobal.org with your application code and relevant documentation.

Sponsorship and Refunds

The processing fee is separate from any sponsorship awarded. Receiving a sponsorship does not entitle you to a refund of the processing fee, as the fee covers pre-event administrative costs, not conference participation costs.

Conference Cancellation

If YAG cancels a conference edition, all processing fees for that cohort will be fully refunded. Participants will also be offered the option to transfer their application to a future edition.

How to Request a Refund

  1. Log in to your account and navigate to your application.
  2. If your application is still in “Submitted” status, use the “Withdraw Application” button. Your refund will be processed automatically.
  3. For exceptional circumstances, email payments@youthadvanceglobal.org with your application code.

Questions

If you have questions about this policy, please contact us. We are committed to being fair and transparent about how your money is handled.